AI Adoption Workshop

Don’t fall for flashy, vague, and often baseless AI claims. You need results, not another pitch deck. We’ll help you pave the AI path from now to next within our tailored AI adoption workshop.

Break the vicious circle of AI failures

We’ve seen it many times: promising prototypes are built only to gather dust on a shelf because stakeholders can’t align on their value or the next steps. Sometimes, it’s the opposite: costly AI initiatives get approved without a clear link to real operational needs. Instinctools’ artificial intelligence adoption workshop is designed to help you break free from that circle and move forward with clarity, purpose, and impact.

A circular diagram titled “The vicious circle of AI stagnation” with five connected points: Engineers build prototypes; business leaders lack alignment; prototypes are ignored; executives greenlight new projects; projects fail to meet needs—forming a continuous loop.
A circular diagram titled “The virtuous circle of effective AI adoption” shows six steps: understanding value and needs, executive support, co-creation with engineers, integrating prototypes, measurable outcomes, and building confidence and insight.
A circular diagram titled “The vicious circle of AI stagnation” with five connected points: Engineers build prototypes; business leaders lack alignment; prototypes are ignored; executives greenlight new projects; projects fail to meet needs—forming a continuous loop.
A circular diagram titled “The virtuous circle of effective AI adoption” shows six steps: understanding value and needs, executive support, co-creation with engineers, integrating prototypes, measurable outcomes, and building confidence and insight.

Explore a curated, practical roadmap to AI adoption

Instinctools’ AI adoption workshop is a two-part exploratory and planning activity during which our team cooperates with your company’s stakeholders. The aim is to identify high-value, low-risk opportunities for responsible AI adoption.

A person in a blue shirt touches a glowing, virtual AI chip icon with neural circuit patterns, set against a dark, futuristic background with blue digital elements and holographic effects. The focus is on the hand and the floating AI symbol.

You get two days of high-touch collaboration with senior AI and digital transformation experts, who work directly with your data, goals, and constraints to:

  • Evaluate existing prototypes
  • Identify high-ROI opportunities
  • Define realistic use cases
  • Create a tech and product roadmap
  • Set you up for responsible, sustainable AI adoption

AI often comes across as a technology looking for a problem. Our workshop refocuses on fundamental pain points and then determines if GenAI or other AI fits the need

Chad West
Chad West *instinctools USA Managing Director, 15+ years in IT consulting

Why *instinctools

Increase speed to market

01

Reduce development cost

02

Assure information security

03

Get high-quality software

04

Scale team up and down

05

It’s not just AI: only best practices for AI adoption and scaling enable value

It keeps sounding from everywhere. Decision-making is sharper with AI. Revenues are up with AI. Teams are more efficient with AI.

But here’s the truth: AI doesn’t deliver value on its own. Technology is only part of the equation. What separates success stories from stalled experiments?

A digital illustration shows colorful, curved data streams flowing from the left into a grid of blue, red, and white glowing dots, symbolizing data processing, machine learning, or artificial intelligence concepts on a dark, reflective surface.
Adoption. Integration. Ownership.

We’re now far enough into the gen AI era to see clear patterns. Companies capturing real value don’t just invest in advanced models, they invest just as much in driving adoption and scaling.

Too often, bold ideas die in the gray area between innovation and execution. The prototype works but the business case doesn’t. The model performs but the data is scattered. The appetite is there but no one owns the next move. This isn’t a technology problem, but an orchestration one.

During the AI adoption workshop, instead of abstract transformation talks, experts from *instinctools’ AI center of excellence (CoE) help your team:

  • Identify your highest-impact AI use cases
  • Assess what’s real, what’s fluff, and what’s worth funding
  • Bridge the gap between R&D and revenue
  • Map a clear path from prototype to MVP to scalable rollout

Certified to the highest ISO standards

Designed for decision makers under pressure

If your company is juggling legacy systems, budget pressures, and AI anxiety, after the workshop, you’ll leave with clarity and confidence to innovate and deliver. Whatever the challenge, we know how to address it.

You're stuck in AI limbo between prototypes and MVPs

You’ve built impressive AI prototypes, but none are making it to production. That’s because scaling from idea to MVP takes strategic prioritization, business alignment, and a clear path to ROI. Instinctools’ workshop helps you break out of AI limbo by cataloging, evaluating, and fast-tracking your most promising prototypes.

You want to start with AI but need help with navigating options

AI feels promising, but with so many tools and platforms, it’s easy to get overwhelmed or paralyzed by choice. Whether you’re stuck at square one or burned out from failed experiments, we help you find the right entry point grounded in your goals, data readiness, and business context.

You’re working within tight budgets

When resources are limited, experimentation feels risky. That’s why *instinctools’ AI adoption team focuses on what will deliver the most value for your investment: quick wins, targeted use cases, and a cost-benefit lens from the start. Drawing on first-hand experience, we know that value comes not from doing everything, but doing the right thing.

You need to de-risk AI adoption with governance and compliance

Concerns about data privacy, compliance, and responsible use of AI are real and you’re not alone in facing them. We bring proven frameworks and industry-specific best practices to help you move forward with confidence. Safe doesn’t have to mean slow.

You lack in-house AI expertise and need guidance

You don’t have to build a full AI department to move forward. With access to our experienced practitioners, you get the guidance you need to make smart decisions and avoid common pitfalls. Our AI experts will support you during the workshop and stick around to help beyond it, if needed.

Awards and recognition

Meet your AI adoption team

At *instinctools, we believe that only the right minds in the room can deliver AI adoption results that matter. Our modular team setup ensures you get exactly the expertise your unique situation calls for: nothing generic, nothing excessive. That’s why your workshop will be led by two key experts who combine strategic insight with technical depth:

  • AI adoption manager brings a sharp focus on aligning AI potential with your business goals, ensuring every conversation and outcome is grounded in ROI, feasibility, and impact. They orchestrate the workshop to keep things moving from interest to action to value.
  • Solution architect, having deep knowledge of data ecosystems, AI integration patterns, and enterprise architecture, helps translate business use cases into scalable, secure, and realistic solutions that work with your existing tech landscape.
Three colleagues stand around a conference table in a modern office at night, focused on a laptop. Two men and one woman discuss and gesture toward the screen. The room is glass-walled, with papers, pens, and water glasses on the table.

Depending on your company’s specific goals and level of AI maturity, we may bring in additional specialists as needed, including:

  • Business analyst to sharpen business requirements and success criteria
  • UX/UI designer to co-create intuitive and user-centric interfaces
  • Engineers from our AI CoE for hands-on evaluation of AI models, pipelines, or tool stacks
Move from AI ambitions to real outcomes with qualified people on board

Here’s how we help you build an actionable AI plan

Instinctools’ AI adoption workshop is built to accelerate your journey from ideas to actionable strategy without wasting time or budget. It combines focused pre-work with a hands-on strategy session to deliver clarity, alignment, and a practical roadmap.

Part 1: pre-workshop preparation (remote)

Our team starts by sending you a brief pre-work form to complete, outlining your top priorities. So before we even step into the room, we do deep prep tailored to your business:

  • Evaluate your AI readiness across data, tech, and talent
  • Interview key stakeholders for a 360° view of needs
  • Uncover high-impact areas where AI can deliver real value
  • Craft a preliminary vision with relevant use case examples

Part 2: live strategy workshop (in-person or online)

This is where the pieces come together. In one full day or two half-days, our AI experts work side-by-side with your team to:

  • Map your business goals and biggest pain points
  • Explore untapped AI use cases beyond the obvious
  • Align every initiative with measurable business value
  • Spot and resolve “digital islands” or tech silos
  • Assess technical feasibility and define implementation paths
  • Review and prioritize any existing prototypes you’ve started
  • Outline the right tech environment
  • Create a prioritized project backlog
  • Shape a clear strategic roadmap
  • Define timelines, budget, and go-to-market plans
  • Explore UX/UI, pilot validation, and architectural vision
A horizontal timeline arrow is divided into two sections: “Pre-workshop activities” (sending pre-work, interviewing stakeholders, evaluating AI readiness) and “Workshop activities” (goal mapping, diagnosing prototypes, outlining tech architecture, creating a roadmap).
A vertical arrow divides the image. On the left, blue text lists Pre-workshop activities such as evaluating AI readiness and mapping goals. On the right, orange text lists Workshop activities like stakeholder interviews and creating a project roadmap.
A vertical arrow divides the image. On the left, blue text lists Pre-workshop activities such as evaluating AI readiness and mapping goals. On the right, orange text lists Workshop activities like stakeholder interviews and creating a project roadmap.
Chad West
Chad West

*instinctools USA
Managing Director, 15
years in IT consulting,
AI Product Owner

Would you be open to a tailor-made AI Adoption workshop?

Two days with our experts to find personalized solutions for benefiting from AI.

A hand interacts with a transparent touchscreen displaying colorful data visualizations, including bar charts, line graphs, and circular progress indicators. The digital interface features vibrant graphs and infographics on a dark background, suggesting data analysis.

Deliverables leaders need from an AI adoption workshop and get from ours

A well-run workshop is only as valuable as the outcomes it yields. Without clear, actionable takeaways, even the most insightful conversation can fade into the background. What truly drives AI initiatives forward are practical execution steps. While deliverables can differ across providers, here’s what clients of *instinctools can expect:

  • A documented Vision & Scope
  • An AI architecture overview
  • UX/UI wireframes
  • Budget and timeline estimates
  • A clear roadmap to move from idea to implementation
And we don’t walk away. We help you build what we plan and keep it alive

Most AI workshops lack impact. Here’s why ours doesn’t

The market is flooded with AI consultants offering cookie-cutter solutions, sprinkled with flashy slides. That’s not us. At *instinctools, we operate outside the dusty playbook, challenging assumptions and co-creating with you to deliver AI that drives real business value.

Boutique precision backed by enterprise power

We combine the agility and attention of a boutique partner with the depth and reliability of an enterprise-grade provider. Every engagement is hands-on, collaborative, and uniquely tailored to your goals.

Problem-first approach

We start where it matters: your real-world challenges. Only then do we explore whether AI is the right answer and if it’s not, we’ll say so. Candid, objective advice is part of the package.

Multidisciplinary team

Whether you’re facing architectural hurdles, process bottlenecks, or organization-wide shifts, we connect the dots across areas of expertise and bring the right mix of skills to diagnose and deliver with precision.

Responsible by design

Data governance and regulatory compliance aren’t an afterthought. From the get-go, we integrate responsible AI practices, grounded in both industry and proprietary frameworks, right into your action plan.

End-to-end partnership

We don’t ride off into the sunset after the workshop. If you choose to move forward, we’re ready to help you implement, iterate, and scale. From strategy to tech buildout to support and upgrade, we’re in it with you for the long haul.

Don’t gamble on AI strategy. Choose our AI workshop instead

Tech stack and ample experience

Languages
Gen AI platforms
Open AI
Llama
Claude
Gemini
Phi
Frameworks
LangChain
llamaindex
PyTorch
Kedro
TensorFlow
Keras
Debugging & Tracing
Langsmith
Langfuse
Vector Databases
PostgreSQL
Chroma
Milvus
Drant
Pinecone
DBMS
MySQL
mongoDB
CouchDB
Cassandra
Microsoft SQL Server
Hadoop
Data Visualization
Power BI
Qlik
Tableau
Chad West
Chad West

*instinctools USA
Managing Director, 15
years in IT consulting,
AI Product Owner

Schedule a Custom Workshop Session

Request a tailor-made AI adoption workshop with our experts for a fixed price.