Document Management

With ever growing amounts of information many companies are facing problems related to efficient managing corporate documents. Special software solutions are targeted to help in organizing, managing and keeping track of all types of electronic documents, providing intelligent document search and retrieval functions through universal access via any web browser. These systems ensure proper flow of documents in a predefined pace to appropriate persons who process them in an appropriate order.

*instinctools’ prr-packaged solution [go:ECMS] allows coping with all the difficulties of document management in an efficient way and supports fast and low-risk implementation.

• Simple and advanced search possibilities allow users to quickly find required information or documents.
• It allows usage of metadata for better search possibilities.
• Provides with a possibility to store different versions of the same documents.
• Saved history allows tracking all changes made to the document and rolling back to previous versions.
• It offers familiar authoring environment such as MS Word, Excel, Outlook, etc. depending on the document's type.
• The system prevents multiple users working on the same documents simultaneously by establishing proper collaborative environment with strictly defined access rights.
• It allows emailing documents from and into the storage repository. Users can easily email a link to the document or the document itself to other users.
• It ensures protection of intellectual capital by saving all project-related documents, including e-mails and attachments, in a secure repository.
• It allows managing lifecycle of each document by lifetime function.
• Publishing workflow and function ensures high quality of documents available to a user community.
• It is a web-based solution which allows users working from different location at any time

Read more on [go:ECMS]